ROMA was here!!!

Workspace Administrative Assistant


01 September
01 October
Greetings from aPeople. This road will lead you to a world of new opportunities.

We’ll try to provide all the information you need down below. We hope the journey you are about to begin will be full of pleasant surprises.

We would really like to have you on our team, so read the description and jump all in!

About us

We are aPeople, representing - the biggest entertainment portal in the region and a member of an international group - Flutter Entertainment. 

We share the values of Amigoness - We communicate easily and trust each other, are friendly and empathic; Up - We are always ready for development. We are not afraid of new challenges and adapt quickly in crisis situations; and Fairplay - We believe that all people are equal and treat everyone fairly.

We can provide you with a sustainable environment, a skillful team, and a work full of new experiences. Surf over our LinkedIn or Facebook page to learn about our corporate viewpoints and here's our vacancy page for more job openings.

About the vacancy:

The Workspace Administrative Assistant supports the Workspace Team with handling general
administrative duties for the division and department, such as directing communications
between the colleagues, organizing schedules and events, entering data, creating and
maintaining record-keeping systems, facilitate communication with colleagues from CRE
team, vendors/contractors, landlords, service providers, etc. The role will have direct
interaction with various departments and business lines in multiple areas. The Workspace
Administrative Assistant will be expected to lead individual assignments as directed by the
Head of Workspace Management Department.
As a Workspace Administrative Assistant, we need you to:
  • Assist with all CRE and workspace administrative day-to-day tasks and issues for the Company/Group.
  • Assist with Access control system management: Control the ACS system (under the competencies) and perform all related work including updating of the ACS list for the
  • Physical Security reasons upon any change in the ACS system.
  • Run the joiner/leaver process and updating related systems.
  • Operate CAFM system to evaluate, prioritise and respond promptly to Facilities-related inquiries from employees via particular Slack channel, email or Jira and relay inquiries to appropriate employees from the Workspace when necessary.
  • Operate in Jira and/or in any other program for any CRE and/or Workspace related tasks, follow ups and completion.
  • Assist with H&S management to ensure implemented rules and regulations are followed and appropriate records are maintained.
  • Assist with ESG related tasks and issues for the Company/Group entering appropriate and accurate data and updating the information for Group CRE team.
  • Responsible for coordinating with contractors while on site.
  • Some unsocial hours working may be required from time to time.
  • We need you to have:
  • Strong interpersonal and communication skills, both oral and written;
  • Fluency in English (both written and oral) is a must;
  • Self-motivated, highly organised, efficient and detail-oriented;
  • Ability to work both independently and in a team;
  • Proficient in MS Office;
  • Basic Health and Safety knowledge and awareness will be an advantage;
  • Having Basic Contractor management skills is preferable;
  • Administrative multitasking experience
  • We promise to give you:
    ·        Health insurance
    ·        Competitive salary
    ·        Performance-based bonus system
    ·        Professional development opportunities
    ·        Dress the way you want
    ·        Safe working environment - Work from home during the pandemics
    ·        Access to apeople's own digital currency - aPeso
    ·        Thematic internal clubs
    ·        Out of the box community
    ·        Gamification spirit
    ·        Welcoming team
    ·        Skill sharing
    ·        Your personal amigo to help you adapt

    Ready to jump in? Let us know by uploading your resume down below.
    May your journey begin!
    aPeople team 

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