ROMA was here!!!

Process Coordinator

Location:

Published
Deadline
08 August
07 September
Greetings from aPeople. This road will lead you to a world of new opportunities.

We’ll try to provide all the information you need down below. We hope the journey you are about to begin will be full of pleasant surprises.

We would really like to have you on our team, so read the description and jump all in!

About us

We are aPeople, representing adjarabet.com - the biggest entertainment portal in the region and a member of an international group - Flutter Entertainment. 

We share the values of Amigoness - We communicate easily and trust each other, are friendly and empathic; Up - We are always ready for development. We are not afraid of new challenges and adapt quickly in crisis situations; and Fairplay - We believe that all people are equal and treat everyone fairly.

We can provide you with a sustainable environment, a skillful team, and a work full of new experiences. Surf over our LinkedIn or Facebook page to learn about our corporate viewpoints and here's our vacancy page for more job openings.

About the vacancy:

We are seeking a highly organized, proactive, and experienced Process Coordinator to provide comprehensive, high-level support to a member of our Executive Committee. This is a pivotal role that requires exceptional administrative, communication, and interpersonal skills, along with the ability to manage complex schedules, coordinate follow-ups, and ensure seamless day-to-day operations in a fast-paced, multicultural environment.
You will be a trusted support to the executive, ensuring their time is optimally managed and that key priorities move forward with precision and clarity.
As a Process Coordinator, we need you to:

    • Communication & Correspondence
  • Communicate with internal teams and external stakeholders on behalf of executive committee member and/or direct supervisor
  • Handle email communications on behalf of the executive
  • Draft and proofread reports, and other materials for review of executive committee member and/or direct supervisor
    • Calendar & Meeting Management
  • Manage the executive’s calendar and schedule meetings across time zones
  • Prepare meeting agendas, materials, and minutes in accordance with existing guidelines
    • Task & Deadline Monitoring
  • Communicate the tasks/actions and track them by doing regular follow-ups
  • Track key tasks and deadlines, providing timely reminders
  • Follow up with responsible team members to ensure progress on assigned actions
    • Documentation & Reporting
  • Prepare presentations and reports using inputs from various sources as instructed by the executive committee member and/or direct supervisor
  • Maintain archieve and secure records of important documents
  • Manage the signature process in accordance with guidelines
    • Travel & Logistics
  • Organize travel arrangements, including flights, hotels, and itineraries in alignment with existing policies
  • Support in event planning for the executive committee team member
    • As a Process Coordinator, we need you to have:
  • 2–3 years of proven experience in a similar role (Executive Assistant, Project Coordinator, or senior administrative position)
  • Strong organizational, time management, and multitasking skills
  • Excellent written and verbal communication, with attention to detail and accuracy
  • Discretion and professionalism in handling confidential information
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Experience with digital collaboration tools (e.g., Zoom, Microsoft Teams, Miro, Slack, Planner)
  • Fluency in English (essential)
  • Additional relevant language skills are a plus
    • We promise to give you:
    ·        Health insurance
    ·        Competitive salary
    ·        Performance-based bonus system
    ·        Professional development opportunities
    ·        Dress the way you want
    ·        Hybrid working model
    ·        Access to apeople's own digital currency - aPeso
    ·        Thematic internal clubs
    ·        Out of the box community
    ·        Gamification spirit
    ·        Welcoming team
    ·        Skill sharing
    ·        Your personal amigo to help you adapt

    Ready to jump in? Let us know by uploading your resume down below.
     
    May your journey begin!
     
    aPeople team 

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